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Home / Glossary / Saving Schemes / UAN Registration

Introduction

Universal Account Number (UAN) is a unique 12-digit number assigned to every member of the Employees’ Provident Fund Organisation (EPFO) in India. The UAN Registration serves as an umbrella for multiple Member Identification Numbers (Member IDs) allotted to an individual by different employers. The primary objective of UAN is to centralize employee data, making it easier for employees to manage their Provident Fund (PF) accounts.

This detailed guide will cover all aspects of UAN registration, including the importance of UAN, and how to register, UAN activate, and use the UAN portal.

What is UAN?

UAN stands for Universal Account Number. It is a unique number assigned to each employee contributing to the Employee Provident Fund (EPF). The UAN remains the same throughout the employee’s career, irrespective of the number of companies they change. It acts as a centralized hub for all EPF-related activities, ensuring seamless management of funds across different employments.

Importance of UAN Registration

UAN registration is crucial for the efficient management and security of EPF accounts. Let’s take a look at how important UAN Registration can be to manage our savings.

1. Centralized Management of EPF Accounts

UAN serves as a unique identifier for all EPF accounts associated with an employee, regardless of the number of employers. This centralization allows employees to manage all their EPF accounts under one umbrella, making it easier to track contributions, balances, and other details.

2. Seamless PF Transfers

With UAN, transferring PF balances from one employer to another becomes straightforward and efficient. This is particularly important for employees who change jobs, as it ensures continuity in their retirement savings without the hassle of managing multiple account numbers.

3. Online Access and Services

UAN registration enables members to access various online services through the EPFO Member e-Sewa portal, such as checking EPF balances, downloading passbooks, updating KYC details, and submitting claims for withdrawals or transfers. This eliminates the need for physical visits to EPFO offices and reduces paperwork.

4. Enhanced Security and Fraud Prevention

The Universal Account Number system requires members to update and verify their Know Your Customer (KYC) details, such as Aadhaar, PAN, and bank account information. This verification process enhances the security of EPF accounts and helps prevent unauthorized access and fraudulent activities.

5. Timely Notifications and Alerts

Registered UAN members receive SMS and email alerts for various account activities, such as monthly contributions, claims status, and account balance updates. These notifications keep members informed about their EPF account status and ensure transparency in transactions.

6. Easier Claim Process

UAN registration simplifies the process of filing claims for partial withdrawals, advances, and final settlements. Members can submit claims online, track their status, and receive payments directly into their verified bank accounts, making the entire process quicker and more efficient.

7. Employment History Tracking

UAN registration allows members to view their complete employment history, including details of all previous employers and associated EPF accounts. This feature helps in maintaining a comprehensive record of contributions and service duration, which is useful for future reference and claim calculations.

8. Improved Portability

Since the UAN remains the same throughout an employee’s career, it provides consistent identification across different jobs and employers. This portability ensures that an employee’s PF benefits are seamlessly accessible, regardless of job changes.

How to Register for UAN?

Step 1: Obtain Your UAN from Employer: 

Your Universal Account Number (UAN) is typically provided by your employer. Check your salary slip or contact your HR department to obtain your UAN if you haven’t received it.

Step 2: Visit the EPFO Member e-Sewa Portal: 

Go to the official Employees Provident Fund Organisation Member e-Sewa portal.

Step 3: Click on “Activate UAN”: 

On the homepage, find and click on the “Activate UAN” link under the “Important Links” section.

Step 4: Enter Required Details: 

Fill in the required details, including your UAN, Member ID (provided by your employer), Aadhaar number, PAN, name, date of birth, mobile number, and Captcha code.

Step 5: OTP will be sent to the Registered Mobile Number: 

After entering the details, click on “Get Authorization Pin.” You will receive a One-Time Password (OTP) on your registered mobile number.

Step 6: Validate OTP and Activate UAN: 

Enter the OTP received on your mobile number and click on “Validate OTP and Activate UAN” to proceed with your UAN account.

Step 7: Create a Password: 

Once the UAN is activated, you will be prompted to create a password for your UAN account. Ensure the password meets the security criteria specified on the portal.

Step 8: Successful UAN Activation: 

After setting your password, your UAN registration is complete. You will receive a confirmation message on your registered mobile number, and you can now log in to the portal using your UAN and the newly created password.

Features of the UAN Member Portal

1. Unified Account Management

Multiple PF Accounts: Manage multiple PF accounts linked with different employers under a single UAN.

View Details: Access personal details, KYC information, and PF balance on the dashboard.

2. KYC Update

Update KYC: Employees can update their KYC details such as Aadhaar, PAN, and bank account information.

Verification: KYC details are verified and approved by the employer.

3. EPF Balance and Passbook

Balance Check: View the EPF balance and contributions.

Download Passbook: Download the EPF passbook to see the detailed transaction history.

4. Online Claims

EPF Withdrawals: Submit claims for EPF withdrawals online.

Transfer Claims: Apply for transferring PF accounts from the previous employer to the current one.

5. Grievance Redressal

Lodge Complaints: Register and track grievances related to EPF services.

Resolution: Get timely resolutions to issues related to PF accounts.

How to Activate Universal Account Number?

  1. Visit the UAN Portal: Go to the official portal.
  2. Activate UAN: Click on ‘Activate UAN’ and provide the necessary details.
  3. Get OTP: Receive an OTP on your registered mobile number.
  4. Enter OTP: Validate the OTP to complete the UAN activation process.

Services Offered by the UAN Portal

  1. EPF Balance Check: Real-time access to EPF balance.
  2. Passbook Download: Detailed view of PF contributions.
  3. Online Claims: Easy submission of withdrawal and transfer claims.
  4. KYC Updates: Simplified process for updating KYC information.
  5. Grievance Redressal: Efficient handling of complaints and issues.

Benefits of the UAN to Employees

  1. Convenience: Easy management of multiple PF accounts.
  2. Transparency: Clear view of contributions and transactions.
  3. Portability: Smooth transfer of PF accounts when changing jobs.
  4. Efficiency: Quick processing of claims and withdrawals.
  5. Security: Enhanced security of funds and personal information.

Common Issues and Solutions

Forgotten UAN Password

  1. Forgot Password Option: Click on ‘Forgot Password’ on the login page.
  2. Enter UAN: Provide your UAN and registered mobile number.
  3. OTP Verification: Validate the OTP sent to your mobile.
  4. Reset Password: Set a new password.

KYC Approval Pending

  1. Check Status: Verify the status of your KYC update in the portal.
  2. Contact Employer: Follow up with your employer for pending KYC approval.

Incorrect Details

  1. Update Information: Correct any discrepancies by updating your information on the portal.
  2. Employer Verification: Ensure your employer verifies and approves the changes.

Conclusion

The UAN Member Portal is a revolutionary tool that streamlines the management of employee EPF accounts. Consolidating multiple PF accounts under a single UAN, ensures seamless portability, transparency, and efficient handling of provident fund contributions.

With its user-friendly interface and wide range of services, the UAN Portal significantly enhances the convenience and security of managing EPF accounts, making it an indispensable resource for employees across India.

Frequently Asked Questions

What is UAN?

UAN stands for Universal Account Number, a unique 12-digit number assigned to every EPF member to consolidate multiple PF accounts under one identifier.

How can I obtain my UAN?

Your employer provides your UAN. If you haven’t received it, you can request it from your employer or check your payslip.

How do I activate my UAN?

Visit the UAN Portal, click on ‘Activate UAN’, enter the required details, get the OTP, validate it, and complete the UAN activation process.

What if I forget my UAN password?

Click on ‘Forgot Password’ on the login page, enter your UAN and registered mobile number, validate the OTP, and reset your password.

How can I update my KYC details?

Login to the UAN Portal, go to the ‘Manage’ tab, click on ‘KYC’, update the required details, and submit them for employer verification.

How do I check my EPF balance?

Login to the UAN Member Portal, click on the ‘View’ tab and select ‘Passbook’ to check your EPF balance and transaction history.

Can I link multiple PF accounts to my UAN?

Yes, you can link multiple PF accounts associated with different employers to your single UAN.

How do I transfer my old PF account to my new employer's account?

Submit an online transfer claim through the UAN Member Portal by providing your previous and current employment details.

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